Your session fee to Renata Clarke Portraits includes:
1. Session Fee
* Pre-portrait consultation to bring forth ideas and input to ensure a successful session.
* Style and beauty preparation guides
* Professional Makeup and hair
* Access to the studio wardrobe
* Up to 2 hours of photography coverage on your session date (allow extra time for additional people)
* Post session image retouching
* In-Person Viewing Appointment
Your session fee does NOT include any prints or digital products.
The session fee pays for makeup & hair artist as well as the time and talent of the photographer and for your in-person viewing appointment. It does not include any finished portraits. The session fee is due at the time of booking. The Parties acknowledge that the Booking Fee is non-refundable in the event of cancellation by the Client, however we accept a one time rescheduling a maximum of 14 days before your session date. Any additional reschedules or reschedule with less than 14 day notice will require an additional charge £200. Payment for any product orders shall be submitted to the Photographer at time of reveal/ordering session.
Personal Cameras. Personal cameras are not allowed in studio during your session. Please refrain from taking phone images or video recording. We work very hard to ensure your session is captured artistically and creatively. We ask that you respect our livelihood and refrain from taking photographs of what we are creating.
Reveal & Ordering Appointment. You will view your portraits at a personally attended reveal session. You will be asked to order at this time. Please make sure all decision makers are present. Clients who cannot make a decision about products or images during their viewing appointment or wish to order more images at a later date, may schedule an additional ordering appointment for a £49 fee. Once your order is placed in-person, your ordered digital images will be uploaded to an online storage where you can download your files as well as print products from them. Due to the downloadable nature of this content, once files are removed from the studio the sale is final and non-refundable. We do NOT offer online galleries for ordering. Digital files cannot be released outside the studio until FULL payment is made.
Payments. Due to the custom nature of the work, payment for any wall art or additional folio boxes must be placed in full and is subject to a 50% cancellation fee should you change your mind about an order after it is placed. Once an order is sent to the lab or digital files are submitted to the client either by USB or electronic transfer, the order is deemed non-refundable. Payments may be made cash, Visa, MasterCard, PayPal, Apple Pay and Android Pay. PayPal Credit payment is also available.
In-House Payments Plans
In-house payment plans can be arranged upon request. A 25% of your total order will be required as a down payment on the day of your reveal and ordering appointment. The reminder can be spread over a maximum of 12 months in flexible weekly or monthly instalments.
The payment plan will be arranged via Square invoice and Client’s debit or credit card details will be required on file (card authorisation form will need to be filled in and signed by the client). The card will be charged according to the agreed payment schedule.
Product Delivery . Folio box with standard 7×10 matted prints can be collected on the day of your reveal & ordering appointment. Any additional 7×10 prints and boxes will require 7 – 10 days for production and shipping. Please allow 4 weeks for any wall art orders to be completed. Your portraits are an investment and an heirloom that should not be rushed.
All ordered images are kept on file for a period of 1 year. Un-ordered images, due to their size, are deleted after 30 days.
Use of Independent Contractors. In the event a Photographer furnishes a hair and/or makeup artist, the Photographer is not liable for any application or services by this Independent Contractor. This includes, but is not limited to, allergies as a result of use of the products by the Independent Contractor. It is the Client’s responsibility to convey all allergies to the Independent Contractor.
Use of Alcohol. At the Photographer’s discretion, alcohol may be provided by the photographer. Otherwise, the use of alcohol is not permitted on the Photographer’s premises. The Client understands that consumption of alcohol prior to and/or during the session may negatively impact the results of the images. If alcohol is brought onto the premises by Client and consumed during the course of the session the Photographer may cease work and retain all deposits.
100% guarantee. Renata prides herself in delivering beautiful portraits of everyday women but if for whatever reason you do not like any of the images, you are entitled to a free re-shoot within 30 days from your reveal & ordering appointment. This is our 100% satisfaction guarantee.
Artistic rights. While Renata does capture many images during your session, you will see only 20 – 30 images selected by her, the artist, for previewing. She carefully renders each image to ensure maximum artistry and technical excellence. Images with eyes closed, heads turned, duplicates, etc. will not be shown and are removed from our archives permanently after the artist rendering is complete. Requests for additional image re-touching will be honoured at a £49 per hour retouching fee and at the discretion of the artist. Re-touching will be performed to the artists desired outcome and is considered the final version. Artist will not perform any re-touching she does see as fit for the image.
Creative Control. The Photographer retains creative control of the session. This control is including, but not limited to, the adjustment of hair, makeup, jewellery, clothing, and clothing straps.
The Copyright Designs and Patents Acts 1988 assign the copyright of the images to the photographer. Any images or copies of images whether stored digitally or otherwise and any computer program including any source or object code, computer files or printed documentation relating to such images are protected by the Copyright and Design Act 1988. It is contrary to the Act to copy or allow to be copied photographically/electronically or by any other means an image created as part of this contract without the permission of The Photographer/s in writing.
Insurance and Liability. The Photographer(s) will maintain Public Liability and Professional Indemnity insurance at all times. However, in the unlikely event of a total photographic failure or cancellation of this Contract by either party or in any other circumstance, the liability of one party to the other shall be limited to the total value of the Contract.
Neither party shall be liable for any indirect or consequential loss.
Complaints. All complaints should be raised by the Client directly to the Photographer in writing within 14 days of the occurrence which gives rise to the complaint. The Photographer will consider the complaint and shall provide a response to the Client within 14 days of receipt of the Complaint. In the unlikelyevent of an unresolved complaint the Client may request the Guild of Photographers to mediate but only on the basis that its decision shall be final and binding upon both parties.
Governing Law and Jurisdiction. The parties irrevocably agree any dispute arising out of this contract shall be governed and construed in accordance with English Law and that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim.
I agree that I have read this portrait agreement and agree to comply with all policies and information included. I agree to sign this document via electronic signature and that by signing electronically, it serves as my actual hand-written signature on a legal document.
Covid-19 Prevention Policies at Renata Clarke Portraits can be found HERE